4 new updates to Microsoft Planner - Making Due Dates more useful

Microsoft Planner has a few new updates that make it much more useful for daily task tracking and planning.

1. Group by Date

Before this update, assigning a due date in planner wasn't very useful. There was no way to see which tasks were due unless you looked at each card individually. Now you can group your tasks by date, allowing you to see what is past due, due today, due this week, due in the future, or has no date assigned.

Microsoft Planner - Group By Date.png

This allows us to plan out our projects more efficiently if we like to use dates as a driver for when things need to be done.

You can also group by date from your My Tasks page so you can organize your own tasks across all of your projects in Planner.

2. Receive an email when a task is late, due or upcoming

Now that Due Dates are more useful while in Planner, we now have another bonus. If you are assigned a task that is late, due today, or upcoming, you will receive an email in your inbox stating what is due. This can serve as helpful reminders that we have tasks scheduled.

Microsoft Planner - Summary Email.png

3. Group by Label

In addition to grouping by date, we can also group by Label. You can make your labels anything you want in Planner. This gives you another great way to organize the tasks for your project.

Microsoft Planner - Group By Label.png

4. Filter Tasks

Do you need to quickly find a specific task in Planner? Now you can filter your tasks in the project by keyword, due date, or assignment. You can even select multiple values.

Microsoft Planner - Filter Tasks.png

What's next?

I assume the mobile Planner app will soon be updated to allow some of these features. I also believe a calendar feed is coming soon. I'm hopeful that more integration with other servers is on the near-term roadmap.

Comment

Eric Gregorich

I have 7 years of professional experience with Microsoft SharePoint and over 10 years with ASP.NET, C# and other related technologies. As a senior SharePoint Architect, I am able to fulfill my passion for designing and implementing real business solutions. I have an interest in quality software design as well as the software development life cycle. My excellent communication skills allow me to work closely with clients, project managers, consultants, and developers. I hold certifications for SharePoint Administration as well as SharePoint Development. I constantly pursue learning through research and professional training.

6 Tips to get the most out of Microsoft Teams

6 Tips to get the most out of Microsoft Teams

Many organizations have started to use Microsoft Teams as their tool for office communication. The idea is to help get conversations out of email and into a place where the knowledge can be shared and discovered. However, Teams can be a bit daunting at first. It takes some time to transition from the old way of working to this new way of doing things. Here are a few tips to get the most out of your Teams experience.

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Simplified storage management in SharePoint Online

Have you ever thought it was cumbersome to set the storage quota for each and every site collection you create in SharePoint Online? Now you can avoid it all together by enabling automatic site collection storage management. By doing so, all of your site collections will use as much storage as it needs pulling from the total storage available.

To enable this feature

  1. Log into your SharePoint Online admin page.
  2. Click on Settings.
  3. Select Automatic for the Site Collection Storage Management option.
  4. Save.
Site Collection Storage Management

Site Collection Storage Management

Is the feature enabled by default?

For new SharePoint Online tenants, this feature will be set to auto by default. For all existing tenants, it will be set to Manual and your admin will need to opt-in to the change.

For more information, check out Microsoft's post.

How I organize Evernote for GTD - Getting things done with Evernote tags.

How I organize Evernote for GTD - Getting things done with Evernote tags.

As a solutions architect I constantly have a huge list of tasks that need to be completed. For the longest time I have used Microsoft Outlook to manage my tasks which worked okay at first, but over time it turned into huge list of red (overdue) tasks. I discovered that "date" driven tasks don't work well for me. I was constantly rescheduling tasks and always feeling behind.

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4 Tips for customizing the Office 365 App Launcher

Pin-App-to-Suite-Bar.png

One of the distinguishing features of Office 365, and also SharePoint 2016, is the App Launcher. Here are a few tips for managing the App Launcher.

Tip #1: Add or Remove apps from the App Launcher

  • Open an Office 365 site.
  • Open the App Launcher (click on the waffle-like icon in the top left corner) and click on My Apps in the bottom left corner of the pop-up.
App Launcher
  • Now from the My Apps page you can see all of the apps that are available.
  • Hover over any of the apps and you will see the three dots that you can click to open the menu options for that app.
  • You have the option to Unpin/Pin the app from the app launcher, or view the App Details, which opens a pane to the right with more information about that app. Of course, pinning the app makes it appear in your App Launcher, while unpinning removes it.
Pin or Unpin App

Tip #2: Change the order of the apps in the App Launcher

  • Open an Office 365 site.
  • Open the App Launcher (click on the waffle-like icon in the top left corner) and click on My Apps in the bottom left corner of the pop-up.
  • Click and hold any app and drag it. Let go where you want the app to stay. This is an easy way to rearrange the apps in any order you see fit.

Tip #3: Pin an app to the Office Suite Bar

A little known feature was made available recently that allows you to pin your favorite, or most used apps directly to the Office 365 Suite Bar. This allows you to open the app without even opening the App Launcher.

  • Open an Office 365 site.
  • Open the App Launcher (click on the waffle-like icon in the top left corner) and click on My Apps in the bottom left corner of the pop-up.
  • Hover over any of the apps and you will see three dots appear. Click on the three dots and a menu appears for that app. If you select "Pin to nav bar" the app will be pinned to the top of the Office 365 Suite bar next to the other icons in the top right.
Pin App to Suite Bar

Tip #4 Create your own custom App Tiles

Your tenant administrator can add custom App Tiles to the available options.

  • As a tenant administrator, log into the Office 365 admin center.
  • In the top right corner, directly below the Office 365 Suite Bar, click on the link with your company name. This will open the company profile and configuration pages.
  • Click on the "Custom Tiles" link in the left navigation.
  • You will now see a page that shows all of your custom tiles for your organization.
  • Click on the big plus + icon to create a new tile. Enter the Tile Name, the URL, Description, and Image URL for that Tile.
  • Once added, your users can go to their My Apps page, as described above, and select this new App Tile to add to their own App Launcher.
Custom tiles

Find Office 365 content quicker using Windows 10 search

Find Office 365 content quicker using Windows 10 search

With the launch of Windows 10, I thought it could be useful to show some interesting ways to use both Office 365 and Windows 10 together. You will need Office 365 or SharePoint 2013, and the OneDrive for Business sync client, which is installed automatically the first time you sync. Some of this also works in Windows 8 and Windows 7, but I’m demonstrating on Windows 10, which seems to have a bigger focus on search and finding content in general.

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What's new for Office 365 and SharePoint 2016 - A summary from the Microsoft Ignite Conference

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Last week I was one of the 23,000 people who attended the Microsoft Ignite conference in Chicago. The size of this conference was mind boggling and the amount of content was staggering. My focus was to learn as much as I could about Office 365 and SharePoint 2016. Here is my attempt to summarize the key things that I learned. Keep in mind that there were over 1000 sessions in total and I only attended a dozen or so.

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Microsoft confirms SharePoint Server 2016

Early today, Microsoft had confirmed the upcoming release of SharePoint Server 2016. Here are some quick facts.

  • More details about SharePoint Server 2016 will be announced at the Microsoft Ignite Conference.
  • SharePoint Server 2016 will be generally available in Q2 2016.
  • SharePoint Server 2016 public beta will be available in Q4 2015.
  • SharePoint Server 2016 will focus on Improved User Experiences, Cloud-inspired infrastructure, as well as Compliance and reporting.

It is pretty obvious that Microsoft's focus is towards Office 365. While there will be many improvements to on-premise SharePoint Server, likely they will be features that are already available in Office 365 or features that will allow better integration with the Office 365 and other cloud offerings.

While I believe that on-premise SharePoint will remain for many more years, we will not see new features that we have not already seen in SharePoint Online unless they are very specific to on-premise infrastructure, perhaps around security and data. 

What do you think?

SharePoint Server 2016 Update.

/Source

Eric Gregorich

I have 7 years of professional experience with Microsoft SharePoint and over 10 years with ASP.NET, C# and other related technologies. As a senior SharePoint Architect, I am able to fulfill my passion for designing and implementing real business solutions. I have an interest in quality software design as well as the software development life cycle. My excellent communication skills allow me to work closely with clients, project managers, consultants, and developers. I hold certifications for SharePoint Administration as well as SharePoint Development. I constantly pursue learning through research and professional training.

Working with List View Thresholds in SharePoint 2013

Thresholds were introduced by Microsoft in SharePoint 2010 in order to prevent large queries from occurring which have an impact on performance of the SharePoint environment. I'll explain why thresholds were introduced, what happens when thresholds are reached, and provide some tips to fine tune your queries to avoid performance and scalability issues.

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More Yammer integration with Office 365

Microsoft has begun rolling out more integration between Yammer and Office 365. You can now use your Office 365 credentials to sign into Yammer. You will also see your Office 365 Suite Bar at the top of your Yammer pages.

The update is being rolled out between December 2014 and March 2015 so you may not have it quite yet. Also, Yammer Enterprise must be activated and Yammer single sign-on (SSO) must be disabled.

This is a big step to making Yammer feel more a part of the Office 365 family!

Source: Use your Office 365 credentials to sign in to Yammer

Comment /Source

Eric Gregorich

I have 7 years of professional experience with Microsoft SharePoint and over 10 years with ASP.NET, C# and other related technologies. As a senior SharePoint Architect, I am able to fulfill my passion for designing and implementing real business solutions. I have an interest in quality software design as well as the software development life cycle. My excellent communication skills allow me to work closely with clients, project managers, consultants, and developers. I hold certifications for SharePoint Administration as well as SharePoint Development. I constantly pursue learning through research and professional training.